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Absence Percentage Calculator

Business planning calculators

What is Absence Percentage?

Absence percentage refers to the rate at which employees are absent from work during a specified period. It helps companies determine the absenteeism rate of their workforce. High employee absenteeism can negatively impact a company's operations, employee morale, and overall revenue. By calculating the absence percentage, employers can identify potential issues and develop strategies to mitigate them, ensuring that the company operates efficiently and provides adequate service to its customers.

How to use an Absence Percentage Calculator

To calculate the absence percentage or the absenteeism rate of a company's employees, follow these steps:

  1. Choose the period to be covered.

  2. Find the total number of employees. If the number of employees changes in that period, use the average number of employees.

  3. Find the total number of workdays for the period, excluding weekends and holidays.

  4. Calculate the total number of absent days for all employees within that time frame.

Once you have gathered this information, use the following formula to calculate the percentage absence of all employees:

Absence rate = (Total days absent / (Number of employees × Number of workdays)) × 100

Please note that the number of employees and workdays should be greater than 0, and the total number of workdays should not be negative.

Actual Example to Demonstrate the Calculator

Suppose a company has the following data for a one-month period:

  • Total number of employees: 50

  • Total number of workdays in the month (excluding weekends and holidays): 20

  • Total number of absent days for all employees during that month: 40

To calculate the absence percentage using the given data, follow these three steps:

  1. Multiply the number of employees by the number of workdays: 50 × 20 = 1000 (total possible workdays)

  2. Divide the total number of absent days by the total possible workdays: 40 ÷ 1000 = 0.04

  3. Multiply the result by 100 to express it as a percentage: 0.04 × 100 = 4%

Hence, the absence percentage for this company during the one-month period is 4%.

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